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Buyer's Guide for Top Apartment Management Software

Found our list of Apartment Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is Apartment Management System?
  2. Apartment Management Software Features
  3. Apartment Management System Benefits
  4. What Does an Apartment Management Software Do?
  5. Who Can Use Apartment Society Management Software?
  6. Key Functionalities of Apartment Management Systems
  7. Use Cases of Apartment Management Systems
  8. How Much Does Apartment Management Software Cost?

What is Apartment Management System?

An apartment management system is a software application that handles all the tasks related to managing an apartment or housing societies. It ensures that all tenants and property owners enjoy smooth processes related to renting collection, maintenance, parking, security and much more. With the help of apartment management software, property managers can manage tenant information, monthly rent, lease details, and other accounting information. Property managers can track expenses and handle complaints through just one application.

It provides a common platform where all residents can connect to share any complaint or to post queries. Also, house help details and their attendance can be managed through an apartment management system. Regular notifications are also sent related to the activities in an apartment with the help of apartment management software.

Apartment Management Software Features

  • Apartment Rental Management: Calculate payment automatically, set-up recurring invoices, and auto-collect payments from the members with apartment rental management software.
  • Gate Security Management: This feature can track each and every individual or vehicle entering through the gate of society. This ensures security as a push notification is sent to the residents through the housing management software.
  • Collection Gateway: A virtual unique bank account is established which would be the central point of collection in the society. This does not require any manual intervention which is a plus point.
  • Apartment Asset Management: Manage and view every asset and inventory with apartment management software. You can keep track of the availability of electrical devices, gym equipment, housekeeping equipment, etc.
  • Helpdesk Management: Get an online suggestion and complaint box for the residents. The software provides a dashboard for the admin to process every request in real-time.
  • Socializing & Communication: You can get information about the society, send notices to residents, and create polls/surveys for all the residents with the help of apartment management software.
  • Vehicle Entry Management: This feature involves all the vehicles of the residents being tracked with the help of RFID technology. This vehicle tracking system sends notifications whenever your vehicle moves in or out of society.
  • Tanker Management (Water monitoring): Tankers consisting of supplies like water can be monitored time-to-time with the help of this feature. This software helps track and optimize the expenses as well.

Apartment Management System Benefits

  • Property Management: One can manage multiple properties that are located in multiple locations with property management software for landlords.
  • Visitor Management systemMost category management systems provide an apartment management app that can be used in smartphones. This easily provides a list of guest entries and all their details. One can even generate security codes for their guests to allow them a quick entry and exit.
  • Billing & Payment: Bill payments have become so much easier with the help of an apartment rental management system. Bills can be paid through a centralized gateway where a virtual unique bank account is established for easier transactions.
  • Facility Management: All the facilities can be managed by setting up attributes like charges, booking limitations, and usage inside the software. Admin can accept or reject any booking and the software automatically generates invoices based on the usage of apartment maintenance software.
  • Activity Updates: Stay updated about all the activities that are happening in and around the apartment, such as any festival, social gathering, music fest or educational session. With an apartment management system India, everyone in the apartment can stay informed with push notifications or text messages.
  • Streamlined Domestic Help: Entry and exit of all the domestic helpers are recorded with this software. Any suspicious activity results in informing the stakeholders regarding the activities. The software supervises every individual as well as a vehicle entering and exiting the apartment. Some of the apartment management systems even provide biometric access to its members.
  • Emergency Help: Since communication becomes easier, asking and providing emergency help becomes simpler and easier.
  • Active Social Network: An apartment society management software can provide a private social network to communicate with all the residents of the apartment. They can use the app to share notices, invites and even invoices to any resident residing in the apartment.

What Does an Apartment Management Software Do?

An apartment management software enables property managers of housing societies, residential apartments and gated communities to manage facility operations and activities in an organized manner.

Here are a few functions of Apartment Management Software:

  • Rent payment processing: Property management systems enable users to track and process rent payments, late fees, maintenance charges, and security deposits due from tenants.
  • Track tenant information: Building management systems store tenant data such as name, email address, and telephone number, so that owners can communicate with residents quickly and efficiently.
  • Track income and expenses: Property management systems enable managers to track the income and expenses of a unit or property. It helps determine the profitability, cash flow, and expenses of a single unit or whole society.
  • Property maintenance and task management: The apartment management system helps tenants raise grievances for building maintenance. Property managers can delegate tasks for the maintenance of gyms, parking areas, tennis courts, kids' zone, and so on.
  • Vacancy Tracking: Systems automatically give real-time information to owners about vacant units, occupied units, and those on notice periods.
  • Vehicle Tracking: Apartment management system helps track the entry and exit of vehicles, whether those are of residents or visitors.

Who Can Use Apartment Society Management Software?

  • Property Managers
  • Property Owners
  • Student PG owners
  • Maintenance Technicians
  • Leasing Agents
  • Real state agents

Key Functionalities of Apartment Management Systems

  • Tenant Management: Allows managers/owners to store tenant information, take maintenance requests, process payments and reimbursement.
  • Vacancy Postings: Allows property managers to view vacant units and update vacancy information on advertising sites like 99acres, OLX according to pre-set rent rates and specifications.
  • Accounting Automation: Apartment management solutions automate monthly rental billing, payment processing, receipts generation, and feeding data into the accounting system.
  • Reports: It provides detailed reports about units’ occupancy, billing status, facility management expenses, revenue, and security staff’s performance.

Use Cases of Apartment Management Systems

  • Case 1: A housing society in Noida had 150+ flats. The accountant had to generate separate bills for each tenant at the beginning of every month. It consumed a lot of time to create and send invoices and reconcile payments.
    The apartment management system completely automates the billing process. Only a few clicks are required to generate and send bills to all the tenants on their registered emails. Now the manager and accountants of the apartment could complete billing on the first day itself and track the received rent without manual reconciliation.
  • Case 2: The security team of a housing society in Mumbai was having difficulty rotating security personnel and recording visitors’ data.
    The management decided to deploy society management software. The software helped security team to rotate security guards, cover up leaves, track attendance, and maintain a digital register of visitors. It noted the time of entry, exit, and the number of the flat visitors. The name and addresses of regular visitors were filled up automatically. It saved a lot of time for the security team and enabled them to maintain a digital database of visitors.
  • Case 3: A well-facilitated residential building chain with over 1200 tenants was facing maintenance problems. The management had trouble in tracking gym equipment's, regular maintenance, and looking over other facilities.
    The management of the society did some research and finally procured an apartment society management software. It allowed the managers to keep track of gym equipment and other fixed assets and their maintenance. It also allowed tenants to systematically place maintenance request orders, which helped managers provide service on first-serve basis. Apartment management solution decreased the response time to tenants' complaints by three-fold and cost by half.

How Much Does Apartment Management Software Cost?

The cost of Apartment management software varies based on multiple factors like:

  • License Validity: Monthly recurring charges for apartment society management software have lower initial costs but are more expensive than annual or lifetime licenses overall.
  • Features: The more features you require, the more expensive it gets. An apartment software with basic features will cost much lower than a high-end customized software.
  • Scale of Operation: Many software companies charge clients based on the number of apartments/people it is expected to manage. The price of the software goes proportionally to the scale of operation.

Author: Kalpana Arya

20 Best Apartment Management Software in 2022

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By adda

4.4 (1 reviews)

Price On Request

ADDA ERP is a multi-purpose software designed for real-estate managers. This is an innovative apartment management solu... Read More About ADDA ERP




4.8 (8 reviews)

Starting Price


Inclusive of all taxes

ApnaComplex is a web-based apartment and society management software for managing gated communities, complexes and hous... Read More About ApnaComplex

Best Seller


By myGate

4.7 (10 reviews)

Price On Request

MyGate is a security community management application for increasing safety in residential societies and housing estat... Read More About MyGate

Aarvi Real Estate Solution

By Aarvi Technology

Price On Request

Aarvi Real Estate Solution is a business management software for large real estate companies having a wider reach. The... Read More About Aarvi Real Estate Solution

FAQs About Apartment Management Software

The best software for property management totally depends on the requirements a property manager has. Some of the best options for apartment management software India are: HOP Software Yardi Breeze Meshink Property Management  Prologic First Mycloud  eZee Absolute - Online Hotel PMS  eNvent Property Management Software Advance Hotel PMS Dynamic Realestate Pro Agriya Airbnb Clone - Vacation Rental Software

Few of the best real estate property management software are: Astral Real Estate Management Software Homebuy360 Chsonline Centra REMS Evision Lease Management Sahiwala Property Agency Management Software iRent ERP Inventory Yardi Property Management Software

The three most popular rental property management software are ZOHO real estate CRM system, Meshink Property management and HOP Software.

List of the best apartment management software free & open source is given below: Cozy TenantCloud Property Management Rentec Direct SmartPropertyManager.com Online Rental Property Manager Pendo Innago While there are plenty of free apartment management software India available in the market, one should always go for an advanced one as it is more reliable. Property management software for landlords should provide optimum accuracy and security to all its users.

Aarvi Society Management System

By Aarvi Technology

Price On Request

Society Management System developed by Aarvi Technologies simplifies all tasks related to managing big and small housin... Read More About Aarvi Society Management System

ADDA Gatekeeper

By adda

4.7 (3 reviews)

Price On Request

Gatekeeper App by APARTMENTADDA is one of the best security solutions for housing society's visitor management, staff m... Read More About ADDA Gatekeeper


By Convivial

4.4 (3 reviews)

Price On Request

SocietyRun is a web-based Housing Society Management solution for uptown and commercial complexes & Housing Societie... Read More About SocietyRun


By Societynmore

4.6 (3 reviews)

Price On Request

Societynmore is one of the best security management software for ensuring the security of gated communities. It provide... Read More About SocietynMore


By adda

Price On Request

Apartment ADDA is a security management IT solution for gated communities. It is a one-stop solution for your community... Read More About ApartmentADDA

HyperSoft Society Account Maintenance

By HyperSoftware

4.2 (2 reviews)

Price On Request

HyperSoft Society Account Maintenance manage data of your complex (owners, residents, vendors, staff, vehicles, document... Read More About HyperSoft Society Account Maintenance

Society Maxx

By Komal Enterprise

Price On Request

Society Maxx is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Apart... Read More About Society Maxx


By MaxHeap Technologies Pvt

Price On Request

Common Floor is one of the best community management software. It takes care of your security woes, as it offers you a... Read More About CommonFloor


By Pangal Computer Services

Price On Request

Society123 is a complete Visitor Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Visitor M... Read More About Society123


By Neighbium Technologies Pvt

Price On Request

Neighbium is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Apartmen... Read More About Neighbium


By NoBrokerHood

Price On Request

NoBrokerHood is a visitor management system that helps in keeping residential properties or communities safe. It offers... Read More About NoBrokerHood



Price On Request

SocietyConnect is an apartment management system that helps residents raise maintenance tickets in a residential societ... Read More About SocietyConnect

Cozy Property Management

By Cozy Services

Price On Request

Cozy Property Management is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies... Read More About Cozy Property Management


By Upayogee Software India Pvt

Price On Request

Upayogee is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Apartment... Read More About Upayogee

Axonindia Apparel

By Axon Infosoft India

Price On Request

Axonindia Apparel is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies. This... Read More About Axonindia Apparel


By EezyLife Systems Private Limited

Price On Request

EEZYLIFE is a complete Apartment Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Apartment... Read More About EEZYLIFE

Last Updated on : 07 Jun, 2022

What is the Apartment Management System?

An apartment management system is a software application that handles all the tasks related to managing an apartment or housing societies. It ensures that all tenants and property owners enjoy smooth processes related to renting collection, maintenance, parking, security and much more.

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Apartment Management Software Reviews


akash RAj

review for ApnaComplex


"ApnaComplex has a great uploading system. The software works at a very good speed, and they provide all of the reports in minutes."

See All ApnaComplex Reviews



review for MyGate


"MyGate is very simple to use and it's pretty cool that I can see live feeds from the cameras located in my home. I love that I can manage the cameras remotely."

See All MyGate Reviews


Manohar Sonkar

review for ADDA Gatekeeper


"They suggested several good matches for the solution I was looking for and followed up. I will certainly use their service again."

See All ADDA Gatekeeper Reviews


Dhananjay Mukherjee

review for SocietyRun


"Fast, Attentive, and Thorough Help in Sorting Software Options!"

See All SocietyRun Reviews


Srinivasa Murthy

review for SocietynMore


"these folks are great - they deliver what they promise. kudos and keep the streak of excellence going for all times! cheers"

See All SocietynMore Reviews

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